Strata records management — for HOAs and condo communities too
The building's records, finally organized.
Who owns the dog in 304? Which stall is 112’s? Right now it’s in a binder, a spreadsheet, or someone’s inbox. EZ turns approved forms into a living record: one page per unit, and it builds itself.
14-day free trial · No contracts
Six forms. Actual workflows, not PDFs in an inbox.
Tenant Registration, Alteration Request, Pet, Key Fob, Enterphone, and Vehicle registration. Each is a real workflow: assign it, advance it stage by stage, or reject it with a reason, with an activity trail and attachments on every submission.
BC strata
The landlord attaches the Form K. You approve it.
In BC, a new tenancy needs a signed Form K on file. The landlord submits the tenant’s details and attaches their own signed Form K. Management clicks Approve, and that one click invites the tenant and records the tenancy in the unit’s file. EZ doesn’t generate the form; it gives the landlord a place to file it correctly.
The renovation request that stops living in email
An owner wants to swap flooring or add a balcony screen. The Alteration Request form gives management one place to review it: approve, which renders a signed approval PDF the owner keeps, or reject with the reason on record.
No transcription step
Approve the form. The registry writes itself.
An approved pet form doesn’t get re-typed into a pet list later. The approval is the registry entry, keyed to the unit, the moment management approves it. Same for a vehicle, a fob, an enterphone code, a tenancy. No second data-entry pass, and no drift between the form and the binder.
Six registries. One parking board.
Tenancies, parking stalls, vehicles, pets, fobs, and enterphone entries: six registries in one tabbed view, so “who’s registered in 304” is a lookup, not a hunt. For stalls, a parking board shows every assignment at a glance.
The Unit File
Institutional memory that survives turnover
One page per unit holds everything: occupants, tenancy, registrations, violations, forms, and maintenance history. The manager changes, council turns over, and the file stays. Residents get “My Unit,” scoped to exactly their own file and nothing about anyone else’s.
Built alongside a working property management brokerage in British Columbia — serving strata communities for 10 years.
What is a Form K?
In BC, a Form K (Notice of Tenant's Responsibilities) is the document a landlord and tenant sign confirming the tenant has received and agrees to follow the strata's bylaws and rules. It's a standard part of registering a new tenancy in a BC strata.
Who fills out the Form K — the landlord or the strata?
The landlord and tenant sign it between themselves. In EZ, the landlord attaches their own signed Form K when they submit the Tenant Registration form — the platform doesn't generate or fill out the Form K itself.
Can we create our own forms?
Not yet. EZ ships six purpose-built forms today — Tenant Registration, Alteration Request, Pet, Key Fob, Enterphone, and Vehicle registration — each with a real review workflow and its own registry. A general form builder isn't on the roadmap we're promising; if that's the exact job you need, ask us where it stands before you buy.
Is this landlord or lease management?
No. Tenant Registration records that a tenancy exists and files the Form K — it doesn't manage leases, rent, or landlord-tenant disputes. If you're looking for lease management, this isn't that tool.
Stop keeping the building's records in a binder.
14-day free trial · No contracts
Violation history and maintenance jobs feed straight into the same Unit File — see Bylaws & Violations and Maintenance.